The academy operating system

Run your academy
like it's next-gen.

One hub for students, batches, attendance, fees and announcements — across cricket, dance, music & tuition. Less admin, more coaching.

0students managed
0clubs & disciplines
0L+fees tracked
StudentsAttendanceFees & receiptsMembershipsAnnouncementsAnalyticsMulti-clubExportsStaff rolesReceipts
StudentsAttendanceFees & receiptsMembershipsAnnouncementsAnalyticsMulti-clubExportsStaff rolesReceipts
✦ The all-in-one evolution

One App. Every Discipline.

Unified management for sports, arts, and business. From cricket pitches to dance studios — control everything from a single command center.

GrootCoach
CORE ENGINE
What you run
What we handle
CricketJP Nagar
SwimmingWhitefield
DanceIndiranagar
MusicKoramangala
StudentsOne roster, every club
AttendanceMarked in seconds
FeesCollected and chased
ReportsCollections and P&L
The whole toolkit

Everything to run the academy

No more registers, spreadsheets and 6 WhatsApp groups. It's all here.

Student profiles

Search by mobile in a tap. Photos, parents, emergency & medical notes — one clean record each.

Batches & timetable

Morning / evening batches per club, coach, capacity & days — lock-safe enrolment, no overbooking.

Attendance calendars

Present / late / absent in seconds, with per-student month calendars and low-attendance flags.

Fees & receipts

Custom fees, installments, sequential receipts, dues & defaulter lists, printable statements.

Memberships

Plans, assign, renew & expiry tracking — every renewal raises the right fee automatically.

Inventory & kit

Stock levels, issue kit to a student, returns and reorder alerts — with a full movement history.

Dashboard & P&L

Collections by month, students by club, income vs expenses & profit — live, theme-aware charts.

Exports & PDF

CSV for students, dues, payments & attendance. PDF statements and receipts, parent-ready.

Staff & roles

Add coaches & sub-admins with exactly the access they need. Billing stays owner-only.

Not just sports

Built for every discipline

Whatever you teach — same simple flow.

Cricket
Swimming
Badminton
Football
Dance
Music
Yoga
Martial arts
Tuition
Fitness
Fair pricing, no cap

Pay monthly. Or pay yearly and get it all.

Same software either way — the yearly plan opens every module and two months are on us.

Monthly

Getting organised, one academy.
₹999/mo
billed every month, cancel any time
  • Up to 3 sports or clubs
  • Unlimited branches — locations are free
  • Unlimited students & batches
  • Attendance & class schedules
  • Fees, instalments & receipts
  • Memberships & plans
  • Coach logins & staff roles
  • CSV exports & daily backups
Get started
🔥 Best value — save ₹1,989

Yearly

Everything switched on, every module.
₹9,999/yr
two months free against paying monthly
  • Everything in Monthly, plus:
  • Up to 5 sports or clubs
  • Announcements to students & parents
  • Inventory & kit tracking
  • Expenses, P&L and reports
  • Your academy’s branding on receipts
  • Priority support & onboarding
Book a free demo
Adding another sport?
Branches are free and unlimited — open as many as you like
Yearly includes 5 sports · monthly includes 3
+Each additional sport at a branch — ₹100/month or ₹1,000/year

Onboarding & migration

Freealways

We move your students and fees off spreadsheets and walk your staff through the daily flow.

Data export, any time

Freealways

Your students, fees and attendance in CSV whenever you ask. No lock-in, no exit fee.

Built for you

Your academy’s website

From ₹9,999one-off

Designed to your brief — classes, timings, coaches, and an enquiry form that lands straight in your leads list.

Long commitments and multi-branch rollouts are negotiable — talk to us for a custom plan.

Questions

Frequently asked

Is GrootCoach only for sports academies?

Nope. Cricket, swimming, dance, music, yoga, martial arts, tuition, fitness — anything that runs clubs/batches with students and fees works perfectly.

Can I manage multiple clubs and branches?

Yes. Add each club or branch under your academy and manage them from one dashboard, with combined analytics and per-club staff access.

How do we chase parents for fees?

The dues list shows who owes what, oldest first, and opens WhatsApp with the reminder already written — one tap per parent. Announcements go to a whole club or batch from the dashboard. Automatic bulk sending is not live yet.

Is my data safe and private?

Every academy’s data is fully isolated with JWT auth and role-based access. It’s never shared across academies.

Do you help move my existing data?

Absolutely — free migration from your spreadsheets or existing system, plus hands-on onboarding.

Book a free demo

Ready to run your academy the easy way?

Tell us a little about your academy — we'll set it up, import your students, and walk you through the daily flow. No commitment.

  • Free setup & data migration
  • A personal onboarding call
  • Cancel anytime — no lock-in
Book your free demo
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