Lane timings, learn-to-swim batches and seasonal fees to collect — GrootCoach keeps attendance, memberships and receipts for a swimming academy in one place.
A swimming academy usually runs batches by level and time slot — learn-to-swim, improvers, competitive squads — with limited lane capacity and a lot of seasonal movement. The admin work is keeping slots from over-filling, tracking who has paid for which term, and renewing memberships on time.
Learn-to-swim, improvers and squads — each with a coach, timing and lane capacity, so a full slot stays full.
Present, late or absent per swimmer, a monthly calendar per swimmer, and low-attendance flags.
Monthly, quarterly or seasonal memberships with expiry tracking, instalments and numbered receipts.
Tap a parent in the dues list and WhatsApp opens with the reminder written.
Kickboards, floats, caps and gear — stock levels, issues and reorder alerts. Yearly plan.
Coaches mark attendance for their batches; fee collection and exports stay with the owner.
GrootCoach is web software, so a swimming academy anywhere in India can use it. Pick your city.
Yes. Every batch has its own timing and capacity, so a slot is capped at the number of swimmers you can safely take.
Yes. Memberships track start and end dates and show who is due for renewal, so a lapsed summer package is not missed.
From ₹999 a month with unlimited swimmers and batches — flat pricing, no per-swimmer charges. The yearly plan at ₹9,999 adds parent announcements, inventory, expenses and P&L, and your academy branding on receipts.
Yes. Setup is free: we run an onboarding call and import your existing list from an Excel sheet, so you start with your real batches rather than an empty screen.
Tell us about your swimming academy — we'll set it up, import your swimmers from Excel, and walk you through the daily flow. No commitment.